We are seeking a hard-working and passionate Executive Assistant and Project Manager to join our team. The Executive Assistant aspect is to provide our Leadership Team (Lead Pastor, Executive Pastor and Teaching Pastor) with administrative and organizational support so they can better focus on their ministries. The Project Manager portion of the job includes event planning and office upkeep.
This is a full-time position, based out of our Austin, Texas office. This is not a remote position.
Essential Duties & Responsibilities
- Serve as the first point of contact for the Leadership Team (Lead Pastor, Executive Pastor and Teaching Pastor) - phone calls, emails and meetings.
- Prepare correspondence and reports for LT
- Maintain LT’s calendars, schedule meetings, conferences, retreats, etc.
- Schedule and plan LT’s travel.
- Plan and prepare materials for meetings.
- Maintain LT’s files, keep offices organized.
- Maintain project management tools as directed by Executive Pastor.
- Attend and serve as recording secretary for appointed meetings.
- Be available to assist LT outside of normal office hours.
- Assist with responsibilities around Central Offices as directed.
- Assist with social media content and communications as directed.
- Assist in other areas assigned by LT.
- Manage the office phone.
- Work with a team to plan the following events: Baptism Weekends, Easter Weekend, Christmas Eve, Be-Loved Nights, Men’s Breakfasts, Volunteer Appreciation Events, Christmas Party.
- Coordinate the details for these events.
- Upkeep around the building (Kitchen stocked, Homeroom stocked, Printer area managed, etc.)
Must Haves
- Enthusiastic with attention to detail.
- High-honor attitude and a want to help and serve.
- Ability to balance multiple things at once.
- Project a professional and confident image.
- Ability to handle a stressful pace.
- Ability to handle confidential information.
- Basic understanding of accounting methods.
- Proven leadership skills.
- Strong communication skills (both oral and written).
- Ability to work in a multi-task environment.
- Strong administrative and organizational skills.
- Steady, positive attitude, people-oriented, team player, customer service minded.
- Familiar with Microsoft Word, Excel, Publisher, Power Point, Outlook.
- Accurate typing speed – 75-90 wpm.
- Editing and proofreading ability.
- Creative ability to learn new software applications.
- Willingness to work after hours or on weekends when needed.
- Strong work ethic, commitment to excellence.
- Self-starter who will take initiative.
General Expectations
- Contribute to Red Rocks’ overall mission to Make Heaven More Crowded.
- Commit to pursue full devotion to Jesus Christ.
- Adhere to the policies and procedures as outlined in the Red Rocks Church Team Handbook.
Hiring Requirements
- Follower of Jesus Christ.
- Demonstrated ability to handle multiple tasks and manage time effectively under the pressure of time constraints.
- Demonstrated problem-solving and organizational skills.
- Ability to work well with others in a collaborative environment.
Benefits
- Employer pays the majority of medical, dental, prescription, vision, life and disability insurance.
- 401(k)/ROTH retirement savings plan with employer match after 1 year of employment.
- Monthly reimbursements to encourage healthy relationships and a healthy lifestyle.
- Generous paid time off.
This above is intended to describe the general content and requirements of this job. It is not to be confused as an exhaustive statement of duties, responsibilities, or requirements.